Procedure How to obtain an electronic signature or stamp certificate for business

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Contact details

Direction de l'Expansion Économique

9 rue du Gabian
MC 98000 MONACO

Accueil Certificats électroniques de signature et de cachet :
(+377) 98 98 96 71

Opening Hours : Open (by appointment only) from 9.30 am to 5 pm from Monday to Friday

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Direction de l'Expansion Économique

9 rue du Gabian
MC 98000 MONACO

Opening Hours : Open (by appointment only) from 9.30 am to 5 pm from Monday to Friday

Phone : (+377) 98 98 98 00

Phone : (+377) 98 98 98 02 - Trade and Industry Registry

Fax : (+377) 92 05 75 20

Send us an email
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Principle and Conditions

To obtain an electronic signature or stamp certificate for business, an application must be submitted to the Business Development Agency.

The electronic certificates issued are valid for three years. The price is fixed at €120 and is not subject to VAT.

Any business registered in the Monaco Trade and Industry Registry may apply for a certificate.

If you are the future user of the certificate, you can visit the Business Development Agency in person, following the guidance set out in the "application by holder" tab below

The future user is referred to as the "holder" and is the person identified on the certificate who will subsequently use it.

If the holder is not visiting the Business Development Agency themselves, an authorised representative for certification may be appointed to apply for and collect certificates on behalf of others in the company, following the guidance set out in the "application by an authorised representative" tab below. 

The authorised representative is appointed by the legal representative, and must first register to then be able to manage all of the company’s certificates. 

The certificate holder (e.g. legal representative, employee of the company or authorised third party) completes the required forms themselves, emails them to the Business Development Agency, then attends an appointment set up by the Agency.

1

Obtaining and completing the form

The form that should be completed to register a certificate holder is available to download opposite: Download file Formulaire d'enregistrement porteur (355-0069-01-2021) Formulaire d'enregistrement porteur (355-0069-01-2021)

This form must be downloaded and completed electronically (PDF).

The future certificate holder and legal representative must consult the Terms of use available to download opposite: Download file Conditions Générales d'Utilisation Conditions Générales d'Utilisation

 

This document has two parts:

  • One part to be completed by the future certificate holder: Application form for an electronic signature or stamp certificate for business
  • One part to be completed by the legal representative, who thereby authorises the future certificate holder to apply for a certificate on behalf of the company. This is a certificate issued by the legal representative authorising an application for a certificate for a holder

 

NB: the fields in the PDF form should not be completed by hand, please enter the information directly into the PDF.

2

Sending the form to make an appointment

The future certificate holder sends the duly completed form to the Business Development Agency by email to esign@gouv.mc .

If the form is incomplete, a request for further information will be sent to the sender (by return email).

If the form is complete, the future certificate holder will be offered an appointment date.

3

Collating the supporting documents prior to the appointment

Prior to the appointment, the future certificate holder must:

  • Print the form that was completed and sent to the Business Development Agency 
  • Sign the form and ask the legal representative to sign it (the future certificate holder and the legal representative must read and agree to the Terms of Use to confirm acceptance)
  • Ensure that they have the original and a photocopy of their proof of identity (ID card, residence permit or passport)

4

The appointment

The applicant must bring the documents listed in section 3 to their appointment.

The price for registering an electronic certificates is fixed at €120 and is not subject to VAT. Payment can be made by card, cheque or in cash. 

The smart card on which the certificate is recorded and a paper document noting the access code are given to the certificate holder.

5

Activating the certificate

Once the certificate holder has received the smart card on which their certificate is recorded, they can activate the certificate by clicking on the link that is emailed automatically to the address provided in the application.

After entering the access code noted on the paper document issued with the certificate, the certificate holder receives their PIN and can then use their certificate to sign or stamp documents.

How to activate the certificate

  • Open the email with the subject line "Activating your certificate", which you will receive after you have registered
  • Click on the URL in the body of the email
  • Enter the access code (noted on the paper document you were given at your appointment) on the page which is displayed
  • A page showing a link (URL) to a downloadable PDF containing your PIN is displayed

 

NB: You must look after your PIN carefully. You will be asked for it every time you sign a document.

If you have any problems activating your certificate, please contact the Business Development Agency by email to the following address: esign@gouv.mc  

6

Using the electronic signature or stamp certificate for business

What do you need?

  • Your smart card on which your electronic signature or stamp certificate is recorded
  • Your card reader (USB)
  • SafeNet Client software installed on your computer (this can be downloaded here )
  • Your PDF document, open in the free program Adobe Reader

 

How to sign a document

  • Connect the USB card reader to your PC and insert your card 
    NB: the first time the card is inserted into the reader, a security warning will be displayed, reading "Do you want to install this certificate?". Click "Yes". The certificate will then be recognised when it is inserted into the reader
  • Open your document in Adobe Reader
  • Click "Tools" in the top left corner of Adobe Reader
  • Click "Certificates"
  • Click "Digitally sign" and drag your cursor to draw the area in which you would like the signature to appear
  • Once the certificate on the smart card (that is inserted into the reader) has been detected, click "Continue"
  • A preview of the signature is displayed. You can customise it by clicking "Edit"
  • Cliquez sur « Signer »

 

Once you have completed all of these steps, check that your signature appears properly in the designated box.

If you have any problems activating your certificate, please contact the Business Development Agency by email to the following address: esign@gouv.mc  

The authorised representative is appointed by a legal representative to manage all of a company’s certificates.

Before authorised representatives can apply for certificates on behalf of certificate holders, they must obtain a signed mandate from their company’s legal representative. When submitting an application for a certificate for a holder, the duly completed and signed mandate must be attached.

Applications to register an authorised representative need only to be submitted once. The authorised representative will then have the authority to manage electronic certificates on behalf of the company. 

1

Obtaining and completing the forms

The forms required for an authorised representative to register a certificate holder are available to download below:
Download file Mandat du mandataire de certification par un représentant légal (355-0070-01-2021) Mandat du mandataire de certification par un représentant légal (355-0070-01-2021)
Download file Formulaire d'enregistrement porteur (355-0069-01-2021) Formulaire d'enregistrement porteur (355-0069-01-2021)

Future authorised representatives must first register themselves before they can submit applications to register certificate holders.

They should download and complete the mandate electronically (PDF).

The future certificate holder, legal representative and authorised representative must consult the Terms of use available to download opposite: Download file Conditions Générales d'Utilisation Conditions Générales d'Utilisation

 

Mandate issued to authorised representative

This document has two parts:

  • One part completed by the legal representative, giving the future authorised representative the authority to manage the company’s certificates
  • One part completed by the authorised representative

 

NB: the fields in the PDF form should not be completed by hand, please enter the information directly into the PDF.

Then ask the future certificate holder and legal representative to complete the holder registration form:

 

Holder registration form

This document has two parts:

  • One part to be completed by the future certificate holder: Application form for an electronic signature or stamp certificate for business
  • One part to be completed by the legal representative, who thereby authorises the future certificate holder to apply for a certificate on behalf of the company. This is a certificate issued by the legal representative authorising an application for a certificate for a holder

 

NB: the fields in the PDF form should not be completed by hand, please enter the information directly into the PDF

2

Sending the forms to make an appointment

The authorised representative sends the duly completed forms to the Business Development Agency by email to esign@gouv.mc  

If the form is incomplete, a request for further information will be sent to the sender (by return email).

If the forms are complete, the authorised representative will be offered an appointment date.

3

Collating the supporting documents prior to the appointment

Prior to the appointment, the future authorised representative must:

  • Print the forms (mandate and holder registration form) that were completed and sent to the Business Development Agency by email

 

Mandate:

  • Sign the form (as the authorised representative) then ask the legal representative to sign it (the future authorised representative and legal representative must read and agree to the Terms of Use to confirm acceptance)
  • Ensure that they have the original and a photocopy of their proof of identity as the authorised representative (ID card, residence permit or passport)

 

Concerning the holder registration form:

  • Ask the certificate holder and the  legal representative (the future certificate holder and the legal representative must read and agree to the Terms of Use to confirm acceptance) to sign the registration form
  • Make a photocopy of the certificate holder’s proof of identity (ID card, residence permit or passport)

4

The appointment

The authorised representative must bring the documents listed in section 3 to their appointment

The price for registering an electronic certificate is fixed at €120 and is not subject to VAT. Payment can be made by card, cheque or in cash. 

The smart card on which the certificate is recorded and a paper document noting the access code are given to the authorised representative.

It is the authorised representative’s responsibility to hand the certificate over to the registered holder and show the
 holder how to activate and use the certificate.

5

Activating the certificate

Once the certificate holder has received the smart card on which their certificate is recorded, they can activate the certificate by clicking on the link that is emailed automatically to the address provided in the application.

After entering the access code noted on the paper document issued with the certificate, the certificate holder receives their PIN and can then use their certificate to sign or stamp documents.

How to activate the certificate

  • Open the email with the subject line "Activating your certificate", which you will receive after you have registered
  • Click on the URL in the body of the email
  • Enter the access code (noted on the paper document you were given at your appointment) on the page which is displayed
  • A page showing a link (URL) to a downloadable PDF containing your PIN is displayed

 

NB: You must look after your PIN carefully. You will be asked for it every time you sign a document.

If you have any problems activating your certificate, please contact the Business Development Agency by email to the following address: esign@gouv.mc  

6

Using the electronic signature or stamp certificate for business

What do you need?

  • Your smart card on which your electronic signature or stamp certificate is recorded
  • Your card reader (USB)
  • SafeNet Client software installed on your computer (this can be downloaded here )
  • Your PDF document, open in the free program Adobe Reader

 

How to sign a document

  • Connect the USB card reader to your PC and insert your card 
    NB: the first time the card is inserted into the reader, a security warning will be displayed, reading "Do you want to install this certificate?". Click "Yes". The certificate will then be recognised when it is inserted into the reader
  • Open your document in Adobe Reader
  • Click "Tools" in the top left corner of Adobe Reader
  • Click "Certificates"
  • Click "Digitally sign" and drag your cursor to draw the area in which you would like the signature to appear
  • Once the certificate on the smart card (that is inserted into the reader) has been detected, click "Continue"
  • A preview of the signature is displayed. You can customise it by clicking "Edit"
  • Cliquez sur « Signer »

 

Once you have completed all of these steps, check that your signature appears properly in the designated box.

If you have any problems activating your certificate, please contact the Business Development Agency by email to the following address: esign@gouv.mc  

Last update: 25/03/2021

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